Welcome Expo

About the Welcome Expo

For over 25 years, the UCF Welcome Expo has highlighted a wide range of UCF programs, campus resources, and local businesses. Hosted by the Knights Major Exploration and Transition Center (KMETC), the event is held during the first week of fall classes, and regularly attracts over 2,000 attendees. This popular event offers both new and returning students a valuable opportunity to engage with UCF’s growing student community—all in one central location.

Local Business Vendors

Join us in this UCF tradition and market your product or service to UCF students. Vendor participation is ideal for any business that wants to increase their presence and name recognition within the large population at UCF. Tables are limited so early registration is encouraged! 

Vendor Package Options and Registration Fee Deadlines

Registration

• To register for the Welcome Expo, you must first complete the Vendor Registration Form.
• Priority will be given on a first come, first-serve basis.  
   
• Your registration is NOT approved until you receive an email confirmation from our office.

Payment

• Vendors will submit payment after receiving confirmation of registration from our office.
• You will receive the approval email from welcomeexpo@ucf.edu. Please add this email address to your Safe Sender list) with next steps for online credit card payment. 
• We do not accept paper checks.

Registration fees are due no later than two-weeks after registration is confirmed. If payment is not received within 14 business days post registration, the registration will be canceled, and your business will not be allowed to attend the Welcome Expo.

Giveaways and Food

• Vendors are encouraged to bring giveaways for the event. Examples of giveaways that have been provided in the past include but are not limited to gift cards, stationery products, gift bags and coupons.
• IMPORTANT: Monetary transactions for the sale of goods and services are prohibited (i.e., no exchange of any form of payment between Welcome Expo participants and Vendor at event).
• Sample-sized food items are permitted at this event with prior approval. To meet UCF guidelines to bring food items, you will be required to submit a Certificate of Insurance (COI) and Letter of Donation.

Event Logistics

• Directions, parking, and reminders will be sent to confirmed vendors prior to the event.
• Additional parking must be purchased via virtual daily permit or kiosk at various parking areas.

  • More information can be found here: Visitor Permits | UCF Parking Services

Vendor FAQ

CLICK IMAGE TO VIEW VENDOR FAQ

Campus Partners

UCF Departments

Participating Departments

This event is an excellent opportunity for your department to advertise, promote your services, and recruit from the ever-growing population of UCF students in one centralized location. We do suggest that you bring promo items to boost traffic to your table. There is no fee for UCF Departments to table. However, space is limited so all interested departments must complete a registration form.

Departmental registration will open in Mid-June.

Registered Student Organizations (RSOs)

The Welcome Expo no longer hosts RSOs during the event. RSOs interested in tabling should contact the Office of Student Involvement regarding student outreach opportunities during the first week of fall classes and beyond.