About the Welcome Expo
We are excited to announce the UCF Welcome Expo will return in the Fall 2022 semester!
Held by the Knights Major Exploration and Transition Center (KMETC) this event showcases UCF departments, as well as local area businesses. The expo is held during the first week of fall classes and typically welcomes 2,000+ new and returning students to the UCF campus. This event is an excellent opportunity to connect with the ever-growing population of UCF students in one centralized location.
Event Details
- Wednesday, August 24, 2022
- 10:00am-2:00pm
- Student Union Pegasus Ballroom
- IN PERSON
Who can attend the Welcome Expo?
- All new and current UCF undergraduate and graduate students
- All UCF staff and faculty
In-person COVID-19 safety:
- All attendees must follow the UCF COVID-19 safety policies and procedures
- Please review all UCF COVID-19 policies prior to participating at this event
Event Participants
Check back regularly to see participants as they are added!
Local Business Vendors
Join us in this UCF tradition and market your product or service to UCF students. Vendor participation is ideal for any business that wants to increase their presence and name recognition within the large population at UCF. Tables are limited so early registration is encouraged!
Vendor Package Options and Registration Fee Deadlines
Standard Package
Early Bird Rate: $400.00 + tax
- Must register and pay on or before Friday, June 3rd, 2022
Regular Rate: $450.00+ tax
- Must register and pay on or before Friday, August 5th, 2022
Includes:
- Registration fee for up to 2 representatives
- One event day campus parking pass
- One 6ft x 30in table and 2 chairs
- Business logo on the Welcome Expo promotional page
- Appreciation gift bag
Premium Package
Early Bird Rate: $550.00 + tax
- Must register and pay on or before Friday, June 3rd, 2022
Regular Rate: $600.00 + tax
- Must register and pay on or before Friday, August 5th, 2022
Includes:
- Registration fee for up to 4 representatives
- Two event day campus parking passes
- Two 6ft x 30in tables and 4 chairs
- Business logo on the Welcome Expo promotional page
- Appreciation gift bag
Participation Details
Event Logistics:
- Directions, parking, and reminders will be sent to confirmed vendors prior to the event
- Additional parking must be purchased via virtual daily permit or kiosk at various parking areas
- More information can be found here: Visitor Permits | UCF Parking Services
Giveaways:
- Vendors are encouraged to bring giveaways for the event. You must indicate the specific items you plan to give away on the registration form as some items may be prohibited. Giveaways that have been provided in the past include but are not limited to gift cards, stationery products, gift bags and coupons.
- Please note: monetary transactions for the sale of goods and services are prohibited (i.e., no exchange of any form of payment between Welcome Expo participants and Vendor at event).
Payment:
- Vendors will submit payment after receiving confirmation of registration from our office
- You will receive the approval email from welcomeexpo@ucf.edu Please add this email address to your Safe Sender list) with next steps for online credit card payment
- We do not accept paper checks
Registration:
• To register for the Welcome Expo, you must complete the Vendor Registration Form here.
• Priority will be given on a first come, first-serve basis.
• Your registration is NOT approved until you receive an email confirmation from our office.
Campus Partners
Participating UCF Departments
This event is an excellent opportunity for your department to advertise, promote your services and recruit from the ever-growing population of UCF students in one centralized location. We do suggest that you bring promo items to boost traffic to your table.
There is no fee for UCF Departments to table. However, space is limited so all interested departments must complete a registration form.
Departmental registration opened on Friday, June 17. If you would like your office to participate and did not receive an email with information on how to access and complete our registration form, please email us at welcomeexpo@ucf.edu for more information.
Update: Registered Student Organizations (RSO’s)
This year, the Welcome Expo will not host RSO’s during the event. RSO’s interested in tabling should contact the Office of Student Involvement regarding student outreach opportunities during the first week of fall classes and beyond.